Privacy Policy

EFFECTIVE DATE: April 11, 2022

PRIVACY NOTICE

Margaret W. Wong & Associates LLC (“we” or “us”) wants to ensure that our clients, employees and any affected data subjects (“you”) are informed about the security and use of the personal information that we receive and process on your behalf. We are committed to continual improvement of our privacy program, standards, and compliance, both locally and globally.

Accordingly, this Privacy Notice (“Privacy Notice”) is intended to inform you about Margaret W. Wong & Associates LLC’s privacy practices. It describes the types of personal information we collect, how we may use that information, with whom it may be shared and the measures taken to ensure its security.

In addition, we provide information on how to contact us to: (1) exercise your right to object to the processing of certain aspects of your personal information in accordance with applicable laws; (2) access, correct, or delete your personal information; (3) ask any questions you may have about our privacy practices.

In some instances we are engaged directly by corporations or business groups, which results in the processing of employee information at their request. Where we refer to “employer” below, it is in these circumstances where corporations or other business groups have engaged us to act. You may at any time, if you prefer, address any concerns directly to your employer, where applicable.

A complete list of Margaret W. Wong & Associates LLC offices:

Cleveland, Ohio

Margaret W. Wong & Associates LLC

MWW Building

3150 Chester Ave.

Cleveland, OH 44114

Phone: 216-566-9908

Fax: 216-566-1125

New York, New York

Margaret W. Wong & Associates LLC

139 Centre Street

PH112

New York, New York 10013

Phone: 212-226-7011

Columbus, Ohio

Margaret W. Wong & Associates LLC

470 Olde Worthington Road

Suite 250

Westerville, OH 43082

Phone: 614-221-8892

Nashville, Tennessee

Margaret W. Wong & Associates LLC

301 S. Perimeter Park Dr.

Suite 140

Nashville, TN 37211

Phone: 615-833-2206

Memphis, Tennessee

Margaret W. Wong & Associates LLC

5865 Ridgeway Center Parkway,

Suite 300

Memphis, TN 38120

Phone: 901-820-4494

Atlanta, Georgia

Margaret W. Wong & Associates LLC

5425 Peachtree Parkway

Norcross, GA 30092

Phone: 678-906-4061

Chicago, Illinois

Margaret W. Wong & Associates LLC

401 S. LaSalle

Suite 800C

Chicago, IL 60605

Phone: 312-463-1899

Raleigh, North Carolina

Margaret W. Wong & Associates LLC

8801 Fast Park Drive

Suite 301

Raleigh, NC 27617

Phone: 919-747-8946

Minneapolis, Minnesota

Margaret W. Wong & Associates LLC

5775 Wayzata Blvd

Suite 700

St. Louis Park, MN 55416

Phone: 612-469-9888

Personal Information We Collect and How We Use It

PERSONAL INFORMATION WE COLLECT ABOUT YOU

Margaret W. Wong & Associates LLC collects certain personal information about you and, if required, your family members and employer for the purposes of providing immigration consulting and legal services. We will not be able to provide the services requested if we are not provided with all relevant personal information. Below are set forth the purposes for which personal information is used and examples of the types of information that may be required. If, through the course of our representation, you and/or your employer request additional services, such as [visa extensions, permanent residency applications and changes in employment], we may be required to collect additional types of personal information to provide the requested services.

CLIENT SERVICES

For purposes of providing client services, including the applicable legal services, and/or immigration consulting services you and/or your employer request, Margaret W. Wong & Associates LLC collects and processes personal information such as name, address, telephone number, date of birth, marital status, passport number, employment history, educational background, tax status, employee number, job title and function, and expatriate status. Where required for the service, Margaret W. Wong & Associates LLC collects certain personal documents such as passport copies, educational documents, CVs, visa copies, birth certificates, and other documents.

We obtain the personal information from a number of sources, such as through our online portals, our mobile website or applications, online questionnaires and forms you complete, and other information you provide directly to us, including by email or in conversation with our lawyers, consultants and staff. In addition, we obtain personal information from third-party sources, such as former employers, educational institutions you attended, relocation companies, and your current or prospective employer. We use this information to provide immigration consulting and legal services, including analyzing, completing and processing immigration, visa and related filings and submissions to relevant government agencies, providing legal and consultative advice as to eligibility to obtain immigration benefits, and assisting with relocation and other expatriate issues.

In many instances such as visa extensions, permanent residency, and other cases related to changes in employment, the services we provide require follow-up services. If such follow-up is required, the information we have collected previously is used to provide the additional related services for which we have been engaged.

We also use your personal information in other instances in connection with the services we provide. This use occurs only when there is a legitimate interest to do so that is not overridden by your data protection rights as required by law, such as assisting in the management and administration of our clients’ global mobility programs (such as visa expiration tracking, immigration program compliance, etc.), providing access to online case-management tools, where applicable, and analyzing immigration trends, such as visa processing times and government approval rates. Where we are engaged by your employer, we process your personal information because it is in our legitimate interests to do so in order to fulfil our contract with your employer for client services.

In addition to providing you or your employer with our services, we process personal information to comply with our legal and regulatory obligations including record-keeping requirements. For example, we process personal information under “know your customer”, anti-money laundering regulations, anti-bribery regulations and professional regulations.

PRE-EMPLOYMENT VERIFICATION

Certain countries require verification of new employees’ employment eligibility at the time of hire. Examples of such requirements include the Immigration Reform and Control Act of 1986 (“IRCA”) in the United States and the Immigration, Asylum & Nationality Act of 2006 in the United Kingdom, pursuant to which Margaret W. Wong & Associates LLC collects and processes personal information such as your name, email address, home address, military service, and citizenship status.

INFORMATION REQUESTS

If you request information about our services directly, you may choose to provide personal information such as your name, address, email address and telephone number. We use your information to respond to your request.

OTHER USES OF INFORMATION

Where it is in our legitimate interests and not outweighed by your data protection rights, we use personal information we collect and process for client and Margaret W. Wong & Associates LLC administration, compliance audits, compliance with Margaret W. Wong & Associates LLC policies and procedures, ensuring the security and integrity of our services and in ensuring that our IT systems function effectively.

In addition, we process your personal information with your consent, such as when we use your contact details to respond to a request or question by you, or where required by law.

We partner with Thomson Reuters, who might also collect data as part of our marketing efforts. To learn more about the Thomson Reuters privacy policy and the data that might be collected, please visit: Thomson Reuters Privacy Statement.